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#Microsoft word cross reference figure showing up how to#
#Microsoft word cross reference figure showing up update#
#Microsoft word cross reference figure showing up full#

This problem does not apply to Word 2007 or Word 2010. Solution: make sure you have not selected a picture when you choose Insert > Reference > Caption. If your caption is in a Text Box, the Table of Figures can't see it. In Word 2003 and earlier versions, if you have selected a floating (that is, not in-line) graphic or picture, and you then choose Insert > Reference > Caption, Word inserts your caption in a textbox. If you want to refer to the paragraph number of a heading in the Appendixes, refer to "Heading number" or "Heading number (No context)". To avoid problems, don't create a reference to "Heading number (Full context)".

#Microsoft word cross reference figure showing up update#

To update all fields in the document, do ctrl-a, F9.)īut … cross-references go awry when you have set up Appendix numbering as described on this web page. To update one field, click it and press F9. That's because a cross-reference is a field. (Note: Your cross-reference won't update automatically as your headings, and their numbering, changes. Under Insert Reference To, choose something appropriate.

In Word 2007 and Word 2010: References > Cross-reference.

In Word 2002 and Word 2003: Insert > Reference > Cross Reference.

In Word 2000 and before: Insert > Cross Reference.

It's easy to create a reference to a heading in Word: In the Appendix, use only Heading 6 to 9 styles. If you do, the Table of Contents and the page numbering will be a mess. Either base Heading 6 on no style, or base it on Heading 5.ĭo not use any Heading 1 to 5 styles in your Appendixes. You probably need to make it larger, perhaps in the same font and size as Heading 1.ĭon't fall for the trap of basing Heading 6 style on Heading 1. For example, out of the box, Heading 6 is in a very small font. Modify the Heading 6 to 9 styles so that they meet your needs. To set up the numbering system for your headings, use the techniques described at Controlling numbered headings: An introduction. Heading 6 might be set up to say "Appendix A". So Heading 1 might be set up to say "Chapter 1" or "Part 1" or even just "1". And we use Heading 6 to Heading 9 in the Appendixes. Therefore, we use Heading 1 to Heading 5 for headings in the main body of the document. You have to use the built-in Heading styles in order to be able to use their "magic" properties (described at Why use Word's built-in heading styles?). Numbering the headings in the body of the document and the Appendixes Referring to captions for figures, tables etc (eg "see Figure A2.3, below") Referring to headings (eg "see Chapter 3, above")Ĥ.

#Microsoft word cross reference figure showing up how to#

This page shows you how to do numbering for headings, figures, references to figures and page numbers in a document that contains several "Chapters" (or "Parts" or "Sections") followed by one or more Appendixes.Ģ. But it doesn't all work well in an Appendix. The built-in Heading styles have all kinds of "magic" properties: they can be used to number Figures or Tables, refer to those Figures or Tables, build tables of contents, tables of figures and so on. But they don't cope well with Appendixes. Word's built-in heading styles (Heading 1, Heading 2 and so on) are terrific for numbering headings in your document. Only then can you create a cross-reference to these captions in the text. Use Heading 6 to 9 styles for the Appendix.Ĭreate a new label (Figure_Apx) to number captions for figures in your Appendix.

Use Heading 1 to 5 styles for the main body of the document. (The user insists we could do this in a prior version of Word, but I'm not so sure that's actually the case.).Use the built-in heading styles to number headings and figures in an Appendix I have tried the Arabic switch (\* Arabic) among other things to no avail.Īny advice would be greatly appreciated.

I have considered using an AutoNumLgl field for each of the headings and then bookmarking them, making me able to cross refer to the bookmarks but this is not a good enough solution for my user. I cannot figure out how to remove the word "Section" as it is, in fact, a part of the heading number itself.

#Microsoft word cross reference figure showing up full#

This happens in no context and full context. When we insert the references, they are, of course, inserting as "Section 1.1, Section 1.2 and Section 1.3".

I have a user that wants to refer to multiple Heading 2s, but only wants to include the number itself, not the word "Section".įor example, the user wants to refer to "Sections 1.1, 1.2 and 1.3". In particular, Heading 2 is set up so that the number automatically includes the word "Section". I have a document with multi-level heading numbering: